5 Features Every Workflow Management System Should Have

by Innovit Corporate Affairs | May 21, 2018 | Blog

When it comes to running a successful business, productivity and efficiency are key in driving profits and staying afloat.

For employers, this task is harder now than ever. There are new and more immersive workplace distractions. Facebook use alone costs trillions of dollars in lost productivity.

To counter the numerous distractions in the workplace, whether its smartphone usage, internet browsing, or simple lack of sleep, you need a workflow management system.

In this article, we’ll discuss 5 features every workflow system should have, and how they can benefit your business.

1. Easy-To-Use Graphical Interface

The best way to have you and all of your employees on the same page when it comes to workflow is with a graphical model. Good workflow management software will allow you to create a simple drag-and-drop visual model of your company’s ideal workflow.

With this, your employees will understand how to best tackle the tasks they need to complete to operate the business at maximum efficiency. After all, 65% of humans are visual learners.

2. A Simple Form Creation Tool

Workflow software is useless if it doesn’t also have a way to create simple spreadsheets and other documents to accompany its graphical offerings. This way, all of the steps needed to complete a large-scale project and the data needed to complete these steps will all be in the same place.

3. Integration with Data Management Programs

On top of that, a workflow management system should be able to integrate with other data management software your company uses to track data or product information.

The goal of any piece of workflow software is to make your business operations simpler and more streamlined, so you should be able to monitor everything in one place.

4. Task Assignment and Monitoring

An important requirement of good leadership is the ability to delegate and not just on a personal level either. A good workflow management system should give you the ability to delegate tasks to employees through the program and monitor the progress.

This will allow you to delegate from your desk instead of moseying around the office or sending a thousand of untrackable emails.

5. The Ability to Create Workflows for Various Processes

With any business, it’s likely that you and your employees won’t collectively be working on just one project at a time. You need the ability to create multiple workflow tracks for a variety of different tasks or projects.

So your workflow software needs to have the capabilities to host more than one workflow chart, for example. Those workflow charts also need to be customizable enough that they can be applicable for a variety of tasks or projects.

It’s not helpful if a software only provides a template on how to build a car, for example.

Want to Learn More About Workflow Management Systems?

As we’ve previously stated, avoiding maximizing your business’ efficiency and productivity is the key to running a successful company.

If you think your business is lacking in regard to its workflow management, consider contacting us if you want more information on how we can help launch your business into hyper-efficiency.